This privacy notice explains when and why we collect personal information about you, when we setup a supplier creditor account and when we process requests for payment.

We collect and use your information for the following purposes.

Purpose 1: To create a supplier account.

We will use your information to create a supplier account in order to create invoices for products and services that you have received and to collect the fee for this. 

Purpose 2: To manage the payment of creditors.

To allow us to pay individuals.

To process your personal data, the University must have a basis in data protection law. We will broadly rely on:

Contract Article 6 (1)(b).  The use is necessary for us to set up a contract, ensure payment can be made to an individual and to satisfy your contract with us. We are legal obliged to submit statistical data and reports to satisfy various agencies that the University follows financial regulations. This legal basis will be used to achieve the following purposes:

• Purpose 1: To create a supplier account.
• Purpose 2: To manage the payment of creditors.

Your data will, or may be shared with the following recipients:

• Auditors
• Government Bodies
• Our debt collection agency

Limited personal data will, or may, be shared with contracted third parties to enable provision of services for the purposes of supporting the financial function of the College. This includes Unit 4.

Your data will be retained in the University’s finance records system for six years from the end of the academic year and in accordance with the finance records system retention schedule; a summary of which can be accessed here.

The following rights apply to the personal data collected in this notice. Please contact dpofficer@bnu.ac.uk  if you wish to exercise your rights: 

• Right of access to confirmation of processing and copies of your personal data
• Right to rectification if personal data we hold about you is incorrect
• Right to restrict processing of your personal data
• Right to complain to the Information Commissioner’s Office about how we handle your data.

In some circumstances you also have the following rights:

• Right to object to our processing of your personal data

If you have any concerns with regards to the way your personal data is being processed or have a query about this Notice, you can contact the Data Protection Officer directly by email dpofficer@bnu.ac.uk or by post.

Data Protection Officer

Buckinghamshire New University

Queen Alexandra Road

High Wycombe

Buckinghamshire HP11 2JZ

If you remain unhappy with any aspect of the way your personal data is being processed then we ask that you discuss this with us first, however if you remain dissatisfied then you have the right to complain to the Information Commissioners Office:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

https://ico.org.uk

BNU is registered as a controller with the Information Commissioner’s Office. Our registration number is: Z772474X

This privacy notice will be reviewed on an annual basis or revised more frequently if necessary. 

This notice was last reviewed on 22 August 2023.