What is InPlace?
InPlace provides a centralised repository of all placement data, promoting collaborative working, and enabling more efficient and standardised processing.
InPlace went live as BNUs placement management system in September 2020, and is available for the following disciplines with existing placement activities incorporated into the curriculum:
- Social Work
- Operating Department Practitioner (ODP)
- Physician Associates
InPlace replaced the manual processes previously used to manage placements, significantly improving staff efficiencies, and eliminating vulnerabilities to potential data protection violations.
It directly supports BNUs strategic objectives to enhance the student experience and promote student employability. For example, the InPlace student portal provides a single repository of all historical and current information relating to the student’s placement. Automatic email notifications to students can also enable more frequent and timely communication on placement activities.
The InPlace placement management system will offer a number of benefits, including:
- Greater administrative efficiencies: Administration processes are automated, reducing the amount of staff time and potential for human error in the process.
- Improved student experience and retention: Reports enable earlier intervention with potential problems and earlier notification of placement allocations.
- Enhanced data access, management, and reporting: Availability of 24x7 access to information through an online system, One single place to see all placement related information, Ability to have Management Information to inform decision making and strategy development, Ability for students, placement providers and academic staff to self-serve, view data, enter data and documentation directly into the system as appropriate, Capability to document and manage information and audits of placement providers such as the number of placements in each Trust. This will support reporting to professional and funding bodies.
- Improved communications: Enhanced capability to provide accurate and timely communication and appropriate information access to all defined key stakeholders. Bulk student communication can be sent to student’s email. For BNU taught students, this can be viewed on their MyBNU app.
- GDPR/ Data Protection compliant: All personal data of students, staff and placement providers protected.
- Supporting documents included: All placement related activities including mandatory training and DBS checks can be recorded. Students and Staff can be notified about expiry.
- Records special requirements/ adjustments: Includes data on any special requirements or adjustments needed for a student before allocating a placement such as childcare, carer etc.
- Records absences: Absence and the reason for absence along with a sick note/certificate can be recorded on student’s record.
How does InPlace link to the ePADs (Electronic Practice Assessment Documents)?
The ePADs will directly integrate with InPlace so that necessary placements data is fed into the ePAD in real time. The ePADs are an online platform which will enable students to gain valuable feedback and sign-off in practice electronically, and to record their practice hours. The ePADs will be accessed online via a website, accompanied by a mobile app.
In the first instance, and especially if your query is urgent, read the information on this page. If you still need help, email your issue to IT@bnu.ac.uk. Please note that this mailbox will only be monitored during normal working hours.