Graduation 2021: What do I need to do on the day?

Graduation 2021: What do I need to do on the day?

The ceremonies start at 11.00am or 2.30pm. Each ceremony will last around an hour. All ceremonies are held at the High Wycombe Campus. Directions can be found on our travel webpage

You must be registered, gowned and seated in the Swan Theatre half an hour before your ceremony is due to start so that university staff can explain the ceremony proceedings to you.

We recommend that you arrive at the University two hours before the start of your ceremony as Registration and gowning can become extremely busy.

Registration Desk

The registration desk will be open from 9.00am for a morning ceremony and 12.30pm for an afternoon ceremony. The Registration Desk will close 30 minutes before your ceremony is due to start. On arrival, you must go to the Registration Desk first, which will be signposted on the day, to register. You will then be directed to the gowning area. Due to space restrictions please note guests will NOT be allowed access to these areas.

At registration you will be given a Wycombe Swan theatre ticket for yourself and separate tickets for your guests. Graduands are seated together in the stalls, in strict alphabetical order within each course. This is the order you will cross the stage in. Guest seating is in the rear stalls, side stalls, circle and upper circle.

If you arrive in plenty of time we would encourage you to get your photographs taken before the ceremony as photography gets extremely busy after the ceremonies.


Following registration, you will be directed to the gowning area where Ede & Ravenscroft staff will fit your academic gown, hood and mortarboard.

Please note - you must be correctly gowned to take part in the ceremony and please remember to bring your Ede & Ravenscroft gown hire confirmation with you on your graduation day.

Dress code

It is expected that you will dress appropriately and smartly for the occasion. It is advisable to wear suitable footwear as there is a short walk to the theatre from the campus and you will have to negotiate steps up to the stage. Hair grips and safety pins are often required so if you think you will need them please bring them with you.

The University retains the right to refuse you entrance to the ceremony if it is considered you are inappropriately dressed.

Extra Guest Tickets on the Day

If we have any unsold tickets leftover for your ceremony you will be able to purchase extra tickets from the Ticket Sales desk near the Gateway Reception area. Please note we cannot guarantee that we will be able to seat all your guests together if you buy more tickets on the day.

No longer require tickets already bought

The University cannot resell your unwanted guest tickets for you on the day if you no longer require them. Please see Refunds.


Please note there is no car parking on campus. There are public car parks within a short walking distance of the campus or the park and ride service is available.


Official Programmes

Printed programmes will be available from the registration desk and are included in the price of your ticket. If you or your guests would like the programme in an accessible format, please let us know in advance by contacting the Graduation Team. For those unable to attend on the day an on-line version will be available to download.

Professional Photographers

The Ede & Ravenscroft photography studios will operate all day. Photography can be pre-booked at the same time that you book your gown. If you arrive in good time, you are strongly encouraged to have your photographs taken before the ceremony.

There will be an Ede & Ravenscroft photographer taking photos of each Graduand as they cross the stage. These photos can be purchased.

Please remember to bring your Ede & Ravenscroft pre-booking photography confirmation with you on your graduation day.

Need Help on the Day?

Ushers will be on duty throughout the day at the University and at the Wycombe Swan theatre to assist and direct you. They can be identified by their gowns or sashes.

Guest seating in the theatre

Seats for guests are pre-allocated separately from the graduands. Tickets are issued for the rear stalls, side stalls, circle and upper circle. Theatre staff will ask to see valid tickets and will help your guests to find their seats.

Guests must be in their seats 15 minutes before the start of the ceremony. Announcements will be made in plenty of time in the gowning and photography areas, in the Wycombe Swan theatre foyer and outside the entrance.

Guests are asked to remain in their seats at the end of the ceremony until the academic procession have left the auditorium.


The ceremony

You will be seated in the stalls in strict alphabetical order within each course. This is the order you will cross the stage in. Find your allocated seat as soon as you enter the auditorium and then remain seated. University staff and the theatre ushers will be in the auditorium to assist you and ensure that you find the right seat.

When the ceremony starts everyone will stand while the academic procession enters. Once the procession has reached the platform and the ceremony has been declared open, everyone will sit down.


University staff will direct you during the presentation. At the appropriate moment you and others in your row will be asked to form a line to the side of the auditorium. Do not change seats or position in the line-up for the presentation as you will not be in the correct order for the presenter to read out your name.

Please do not carry anything with you on to the stage. When it is your turn, the presenter will read out your name and you will cross the stage.

You must return to the same seat after you have crossed the stage. At the end of the ceremony you will be asked to stand up and wait for everyone on the stage to process out of the theatre. Please wait by your seats until staff tell you to leave.

You must wear your mortarboard throughout the ceremony and when processing out of the auditorium.

After ceremony celebrations

After the ceremony there will be refreshments available on campus, Further information will be provided nearer the time. The campus is also very close to the centre of town where there is a wide range of coffee shops, pubs and restaurants.


The Alumni team can be found on campus after your ceremony where you can discuss the benefits of joining the Alumni.